Authorization letter in Tagalog: samples for PSA, pickups, and payments
Sample authorization letters in Filipino you can adapt, with what the PSA asks for, which IDs to send along, and when a special power of attorney is needed instead.
Key points
- You can write an authorization letter in Filipino. Filipino and English are both official languages.
- Name the office, the exact document or payment, and your representative. PSA refuses letters that state only a general purpose.
- Send copies of your ID and your representative's ID; offices often ask for both.
- Selling or mortgaging property, borrowing money, or making gifts needs a special power of attorney, not a letter (Civil Code Art. 1878).
Samples
The names and details are fictional. Copy the wording, or download it as an editable Word file, then replace every detail with your own.
Ika-28 ng Setyembre 2026
Sa Kinauukulan:
Ako, si Maria L. Santos, nasa hustong gulang, at nakatira sa 15 Sampaguita Street, Barangay Poblacion, Quezon City, ay nagbibigay ng pahintulot kay Jose R. Reyes, na aking pinsan, na humiling at kumuha ng isang (1) kopya ng aking birth certificate mula sa Philippine Statistics Authority (PSA) sa aking ngalan.
Hindi ako makakapunta nang personal dahil ako ay nasa trabaho sa oras ng tanggapan.
Kalakip ng liham na ito ang kopya ng aking valid ID. Dala rin ni G. Reyes ang kanyang sariling valid ID.
Maraming salamat po.
Lubos na gumagalang,
(Lagda)
Maria L. Santos
Ika-28 ng Setyembre 2026
Sa Kinauukulan:
Ako, si Maria L. Santos, ay nagbibigay ng pahintulot kay Ana M. Cruz, na aking kapatid, na kunin ang package na nakapangalan sa akin, na may tracking number na BEX-PH-2026-883190, sa Bayanihan Express, Makati Central Branch.
Ang pahintulot na ito ay para lamang sa pagkuha ng nasabing package at may bisa hanggang ika-31 ng Oktubre 2026.
Kalakip ang kopya ng aking valid ID at ng valid ID ni Bb. Cruz.
Maraming salamat po.
Lubos na gumagalang,
(Lagda)
Maria L. Santos
Ika-28 ng Setyembre 2026
Sa Payroll Office ng Bayanihan Trading Corporation:
Ako, si Juan A. Dela Cruz, ay nagbibigay ng pahintulot kay Pedro B. Dela Cruz, na aking kapatid, na tanggapin sa aking ngalan ang aking sweldo para sa ika-1 hanggang ika-15 ng Oktubre 2026, na nagkakahalaga ng ₱12,500.00, sa anyo ng tseke na nakapangalan sa akin.
Maaari lamang niyang pirmahan ang resibo ng pagtanggap. Hindi niya maaaring i-endorso, i-encash, o ideposito ang tseke, at kailangan niyang ibigay ito sa akin sa loob ng dalawang (2) araw.
Kalakip ang kopya ng aking valid ID at ng valid ID ni G. Pedro B. Dela Cruz.
Maraming salamat po.
Lubos na gumagalang,
(Lagda)
Juan A. Dela Cruz
Can you write an authorization letter in Tagalog?
Yes. The Constitution makes Filipino and English the official languages of communication (Art. XIV, Sec. 7), and Executive Order No. 335 (1988) directs government offices to use Filipino more in official communications. None of the PSA, SSS, or PhilHealth requirements checked in our authorization letter guide say the letter must be in English. For a bank or private company, ask first.
What to write
Keep it to one task. Include these parts:
- The date (petsa) and, if you know it, the office you are writing to (Sa Kinauukulan works for any office)
- Your full name and address, and your representative's full name and relationship to you
- The exact task: which document, package, or payment, and at which office
- How long the authority lasts, if the office does not set its own limit
- What you are attaching, usually copies of both IDs
- Your signature and printed name
For a PSA birth certificate or other civil registry document
Under PSA Memorandum Circular No. 2019-15A, the letter must say that its purpose is to get the document from PSA and must name the type of document; a letter with only a general purpose is refused. It may be typed or handwritten, and your name and signature must match your ID. Your spouse, parents, and direct descendants may request your record without a letter.
For one payment, such as a salary or benefit check
A payer may release a payment to someone you authorize, if it accepts your letter: the Civil Code treats payment to a person authorized to receive it as valid (Art. 1240), and your representative must account for and hand over whatever is received for you (Art. 1891). PhilHealth's 2026 Citizen's Charter, for example, accepts an original authorization letter with copies of both IDs for releasing a benefit check.
Salary is stricter: wages must be paid to you directly, and the Labor Code (Art. 105) and its implementing rules allow your employer to pay them through someone else only on your written authority, generally to a member of your family. For any payment, name the exact payment and amount, say that your representative may only sign for its receipt, and set a short deadline to hand it over. Ask the payer first, because some credit payments only to your own account.
When a letter is not enough
Acts such as selling or mortgaging property, borrowing or lending money, or making gifts need a special power of attorney (Civil Code Art. 1878), which is usually notarized. If an office gives you its own form, use that form.
Common questions
Can an authorization letter be written in Tagalog?
Does an authorization letter need to be notarized?
Can someone else get my PSA birth certificate for me?
Can someone claim my salary with an authorization letter?
Sources
Checked on September 28, 2026 against the official texts below. Laws and agency requirements change, so confirm with the office concerned before you rely on a detail.
- 1987 Constitution of the Philippines, Lawphil Article XIV, Section 7: Filipino and, until otherwise provided by law, English are the official languages for purposes of communication and instruction.
- Executive Order No. 335 (25 August 1988), Lawphil Directs government offices to take steps to use Filipino more in official communications, transactions, and correspondence.
- PSA Memorandum Circular No. 2019-15A (29 November 2022), Internet Archive copy of the psa.gov.ph PDF An authorization letter must state that its purpose is to get the document from PSA and name the document type; typed or handwritten; the owner's name and signature must match the ID; spouse, parents, and direct descendants may request without a letter.
- PhilHealth Citizen's Charter Handbook 2026, 1st Edition Release of a benefit check to a representative: an original authorization letter with photocopies of the member's and representative's IDs.
- Civil Code of the Philippines (Republic Act No. 386), Lawphil Article 1240 (payment to a person authorized to receive it), Article 1878 (acts that need a special power of attorney), and Article 1891 (the agent must account for and deliver whatever was received).
- Labor Code of the Philippines (Presidential Decree No. 442), Lawphil Article 105: wages are paid directly to the worker; payment through another person requires the worker's written authority and is allowed only in the cases the rules set, which for salary means a member of the worker's family.