Certificate of Employment

How it works

1. 1

   Answer the guided questions

   7 short steps, in plain language. Watch the document take shape as you go. No card, and no account needed to try it.

2. 2

   Review it and save your draft

   Read the finished wording, the warnings that apply to you, and your signing checklist. Sign in to save your draft and come back to it.

3. 3

   Pay once and download

   Pay ₱99 through secure PayMongo checkout, then download the Word and PDF files. Revise it for 30 days at no extra charge.

What is a Certificate of Employment?

A Certificate of Employment is a written record that confirms specific facts, prepared so it can be shown to another person or an office.

What this template does. Certify verified service dates and work type within the DOLE issuance period, with controlled compensation, expanded-record, foreign-use, signing, and privacy options.

Also searched as

• COE
• employment certificate
• proof of employment
• work certificate

Commonly used by

• Employers
• Employees

Legal considerations

Standard. Release the accurate basic certificate within three days of request without conditioning it on clearance, final pay, property return, waiver, or another dispute; disclose additional data only when requested, verified, and proportionate.

How it is signed

Depends on the route you choose. How it must be signed depends on the choices you make in the questions. Your signing checklist states exactly which formalities apply to your version.

What it draws on

• DOLE Labor Advisory No. 06-20
• DOLE Department Order No. 09-97
• Data Privacy Act
• Electronic Commerce Act

The exact provisions, with links to the official text, are listed under the Philippine law behind it.

How to complete your Certificate of Employment

The guided interview takes you through 7 steps. The document updates as you answer, and some questions appear only when your earlier answers make them relevant.

1. Step 1

   Confirm the request and deadline

   The basic certificate belongs to the employee's service record. Issue it promptly and do not hold it hostage to clearance, final pay, waivers, or a dispute.

   Up to 6 questions
2. Step 2

   Identify the employer and certifying officer

   Use the employer that actually holds the employment record and an officer authorized to certify it.

   Up to 8 questions
3. Step 3

   Build the exact service record

   The essential certificate states the verified engagement and termination dates and the type or types of work performed.

   Up to 12 questions
4. Step 4

   Set the recipient and purpose

   The basic certificate can remain general. Name a recipient only when the employee requested it and the recipient actually needs a directed certificate.

   Up to 7 questions
5. Step 5

   Choose only necessary additional facts

   Dates and work type are the core. Salary, separation, clearance, and reference statements require stronger authorization and record support.

   Up to 19 questions
6. Step 6

   Handle foreign-use requirements

   An embassy, overseas employer, or apostille use may require named-recipient wording, wet ink, notarization, translation, or authentication. Verify the recipient's current written checklist.

   Up to 4 questions
7. Step 7

   Issue and verify securely

   Use an authorized signature and a verification channel that confirms authenticity without exposing the employee's full file or sensitive data.

   Up to 7 questions

Sample Certificate of Employment

This is how the opening of a finished document reads. Every name, address, and amount is invented. Your own document is built from your answers, so its wording changes with them.

0 clauses, about 179 words in the complete sample.

Make it with your details →

A finished document, built from your answers.

• ✓
  Editable Word and print-ready PDF

  Download the same finished document in both formats, generated from your exact answers.

• ✓
  Your purchased version stays yours

  The wording you paid for is locked and can be downloaded again at any time from your account.

• ✓
  30 days of included revisions

  Change facts, dates, or parties in a separate revision draft and download the update at no extra charge.

• ✓
  Signing and execution checklist

  Plain steps for signatures, witnesses, notarization, registration, or tax filing where the document needs them.

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  Legal source record

  The Philippine statutes, rules, and provisions behind the template, with the date each was last checked.

The Philippine law behind it.

Every template records its governing sources, the provisions relied on, and when each was last checked. How LAW.PH keeps documents accurate. Found something wrong or out of date? Report it.

• Labor Advisory No. 06-20 — Guidelines on Final Pay and Certificate of EmploymentDepartment of Labor and Employment · Part I(1): a current employee may also request a certificate; Part III: issuance within three days from the employee's request; Part IV: non-compliance goes to the DOLE office for conciliation and enforcementLast checked October 1, 2026
• 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC)Supreme Court of the Philippines · Rule II, Sec. 1(c): in an acknowledgment, a signer acting in a representative capacity represents that he or she has the authority to sign in that capacity; competent evidence of identityLast checked October 1, 2026
• DOLE Department Order No. 09, Series of 1997Department of Labor and Employment / Supreme Court E-Library · Rule XXIII, Section 6 — certification of engagement and termination dates and type or types of workLast checked August 30, 2026
• Republic Act No. 10173 — Data Privacy Act of 2012National Privacy Commission · Sections 11–13, 16, and 20 — transparency, legitimate purpose, proportionality, rights, lawful processing, and securityLast checked August 30, 2026
• NPC 2020–2021 Compendium — employment-status confirmation guidanceNational Privacy Commission · Truthful, good-faith, legitimate-interest verification limited to proportionate employment factsLast checked August 30, 2026
• Republic Act No. 8792 — Electronic Commerce ActRepublic of the Philippines · Legal recognition of electronic documents and signatures subject to reliability and applicable recipient requirementsLast checked August 30, 2026

Template version

0.2.0

Jurisdiction

Republic of the Philippines — private-sector employment

In effect from

August 30, 2026

Last legal check

October 1, 2026

Next scheduled review

November 30, 2026

Review status

Engineering draft · independent Philippine labor-lawyer review pending

Read the guide first.

• How final pay is computed in the Philippines: what is included and when it is dueFinal pay, also called last pay or back pay, is everything your employer still owes you when your job ends, whatever the reason. DOLE says it must be released within 30 days from separation, unless a company policy or agreement is more favorable to you.7 min read · official sources cited
• Resignation letter in Tagalog: samples and how to write oneSample resignation letters in Filipino you can adapt, with the Labor Code rules on how much notice to give and when to expect your final pay and certificate of employment.5 min read · official sources cited
• Certificate of employment in the Philippines: how to request one (with a sample request letter)A certificate of employment (COE) is your employer's written confirmation of when you worked there and what work you did. DOLE says it must be issued within three days from your request, whether you still work there or have already left.7 min read · official sources cited
• Application letter for employment in the Philippines: parts, tips, and 3 samplesAn application letter tells an employer which job you want, why you fit it, and how to reach you. Keep it to one page, tailor it to the posting, and leave out details the job does not need, such as your age.8 min read · official sources cited

Before you start.

Often needed alongside it.